Best Photocopying Machines 2026 | Prices & Buying Guide

Today, photocopying machines have become an essential and indispensable element in various aspects of practical and educational life. They are no longer limited to large companies or offices only, but have become available in schools and libraries, and even in a large number of homes as well. With this widespread use and versatility, the need has increased to choose a photocopier that combines strong performance, high quality, and reasonable cost.

Hence, East Automation provides a comprehensive guide featuring the latest and best photocopying machines and their prices, along with a review of the technical specifications of each model, its most prominent features, and the uses for which it is suitable.

This article aims to help you make a clear comparison between different models, and to make an informed purchase decision that aligns with the nature of your work and your daily needs, to be a reliable reference for anyone looking for prices of new photocopying machines in Egypt.

List of the best photocopiers and their prices 2026

If you are planning to buy a new photocopier for your office or company, it is natural to feel confused by the multitude of the best photocopying machines, their prices, and the variety of their capabilities. Choosing the right machine does not depend only on the brand name, but is related to the needs of the business, the volume of use, and the long-term operating cost. In this section, we present you with a clear and up-to-date comparison between the most famous brands in the field of photocopying machines: Ricoh, Kyocera, Toshiba, and Xerox, to help you make an informed decision that suits the nature of your business.

• Ricoh

  • Ricoh is characterized by high print quality and powerful performance speeds, in addition to its reliance on the latest printing technologies such as cloud printing and wireless connectivity. Ricoh machines are an ideal choice for large offices that rely on high print volumes on a daily basis.

• Kyocera

  • Kyocera is known for its low operating costs and long lifespan of machines, thanks to its energy-efficient technologies and environmentally friendly inks. This brand is well-suited to mid-sized offices and businesses seeking cost-effective solutions with minimal maintenance.

• Toshiba

  • Toshiba offers a balanced combination of powerful performance and robust design, along with advanced features such as intelligent scanning and data management. It is well-suited for businesses that require multifunctionality while maintaining energy efficiency.

• Xerox

  • Xerox machines are leaders in the laser and digital printing industry, featuring support for smart printing solutions and easy integration with various devices and systems. They are an ideal choice for large organizations that require comprehensive and professional printing systems.

The best photocopying machines and their prices vary depending on the type, model, and available capabilities of each machine, in addition to the size of the use and work requirements. To get the best recommendation that suits your needs, and to know the latest offers and prices accurately, it is recommended to contact East Automation Company directly, as its specialized team provides technical consultations that help you choose the ideal photocopier at the best possible value.

Prices of photocopiers

The prices of photocopiers vary depending on a number of important factors that directly affect the final cost, the most prominent of which are:

• Machine type.

• The brand.

• Printing speed.

• Output quality.

• Daily usage size.

In addition to additional capabilities such as wireless printing, cloud printing, and advanced scanning and copying functions, the cost of operation, maintenance, and availability of spare parts also play a key role in determining the actual value of the machine in the long term. To ensure the selection of the best copiers and their prices, it is recommended to contact East Automation, whose specialized team provides the necessary technical support and advice to help you make the right decision.

How to choose the best document copier?

Here are the key factors for choosing the right photocopier

• Workload and printing requirements

  • If you run a small office and need to print a few papers a day, a small multifunction copier will suffice. However, if you have a large office or institution that needs to print huge quantities, it is better to invest in a professional copier with a high capacity. Contact us to find out the prices of small copiers.

• Printing speed

  • Printing speed is measured in pages per minute (PPM).

  • For small offices, a speed of 20-30 pages per minute is sufficient.

  • Large companies, however, require higher speeds of up to 50 pages per minute or more.

• Print resolution

  • The higher the printing accuracy, the higher the quality of the documents.

  • If you are only printing text documents, a resolution of 600 x 600 DPI is sufficient.

  • If you need to print high-quality images and graphics, choose a machine with a resolution of 1200 x 1200 DPI or higher. Contact us to find out about the best photocopying machines and their prices.

• Additional functions (scanning – faxing – wireless connection)

  • Some machines come with multiple functions such as scanning, faxing, and Wi-Fi network connectivity.

  • Make sure you choose a machine that has the features to suit your daily needs.

• Ink type and operating costs

  • There are two main types of inks:

  • Laser toners: They last longer and are suitable for printing in large quantities.

  • Liquid inkjet inks: suitable for color printing but more expensive.

  • Make sure you know the cost of ink and maintenance before purchasing to avoid high expenses.truly.

How to choose the best photocopier for your office? A comprehensive guide before you buy.

• Supported paper size

  • If you are looking for the best photocopying machines and their prices for printing documents in different sizes (A4, A3, A5), choose a machine that supports the sizes you need. Some machines also support printing on envelopes and cards.

• Maintenance and spare parts support

  • Make sure that maintenance and spare parts are readily available in your area and choose a reliable brand such as Ricoh, Kyocera, Toshiba, or Xerox that has strong technical support.

The ultimate comparison between the most famous brands of photocopiers

We present to you one of the largest and most comprehensive comparisons between the best photocopying machines and their prices in the market. This comparison combines technical performance, print quality, operating speed, cost of use, and lifespan for each brand. This comparison has been carefully prepared to give you a clear view that helps you understand the real differences between the various models, and makes it easier for you to choose the most suitable photocopier for the nature of your work, whether you run a small office, a medium-sized company, or a large institution that relies on intensive printing.

worker	Ricoh	Kyocera	Toshiba	Xerox
Print quality	Very high (1200 x 1200 DPI)	Good (600 x 600 DPI)	Excellent (1200 x 1200 DPI)	Very high (2400 x 2400 DPI)
Printing speed	25 to 75 pages/minute	20 to 60 pages/minute	25 to 70 pages/minute	30 to 80 pages/minute
Operating cost	Medium to high	Very low	Medium	High
Maintenance and spare parts	Available but expensive	Available and low price	Available at reasonable prices	Available but expensive
lifespan	5-7 years	7-10 years	6-9 years	5-8 years
wireless printing	Available	Available	Available	Available
cloud printing	Available	Limited	Available	Available

Through this comparison, you can determine the most suitable brand for you based on the size of the business, the budget, and the performance requirements, to ensure a successful investment that meets your current and future needs. Contact us to find out about the best photocopying machines and their prices.

Tips for preserving the life of your photocopier and reducing its malfunctions

Many users believe that operating a photocopier is limited to simply adding paper or replacing ink when it runs out. However, the reality is that regular maintenance is essential for maintaining the machine's efficiency, ensuring a longer lifespan, and consistent performance. Neglecting maintenance can lead to recurring problems such as paper jams or a decline in print quality over time. Therefore, it is always advisable to establish a regular maintenance schedule, either through an in-house team or by hiring specialized technicians.

1. Daily photocopier maintenance

There are a number of simple procedures that can be carried out daily to maintain the efficiency of the photocopier, including regularly cleaning the glass surface from dust and dirt, using suitable, moisture-free paper, switching off the machine when not in use for long periods, and organizing the paper tray and not overloading it to preserve the internal parts. These easy steps greatly help in reducing sudden breakdowns and extending the life of the machine. Contact us to inquire about the best photocopying machines and their prices.

2. Common malfunctions and how to avoid them

photocopying machines face some recurring malfunctions, such as paper jams, often caused by poor paper quality or exposure to moisture, lines or spots appearing on documents due to dirt on internal printing parts, slow performance due to heavy use or poor network connection, as well as color distortion when using non-original inks. Most of these problems can be avoided by adhering to periodic maintenance and using original inks and spare parts, which ensures consistent print quality and reliable long-term performance.

In conclusion, this article about the best photocopying machines and their prices makes it clear that choosing the right photocopier does not depend solely on the brand, but is primarily related to the nature of the use, the volume of work, and the long-term operating cost, in addition to the availability of maintenance and technical support. With the multitude of models and capabilities in the market, making the right decision still requires expert consultation to ensure you get the best performance for the cost.

East is your ideal choice, offering a wide range of the latest photocopiers from global brands and the best prices for photocopying machines for libraries, along with a consulting service to help you choose the most suitable machine for your needs and get the best possible value.

Frequently Asked Questions

Is a laser printer better than a liquid ink printer?

Laser machines are best suited for businesses and intensive printing thanks to their high speed, low operating costs and quality in text documents.

Inkjet printers, on the other hand, are a better choice for home use and high-resolution color photo printing, with a lower initial purchase cost.